How Whaller (IA)ssistant improves the way organisations work
Artificial intelligence is gradually becoming part of the digital tools used by organisations. However, in the professional world, the challenge goes far beyond simply having an AI capable of generating text or answering questions.
Companies, public administrations and institutions must also meet far more demanding requirements: data security, governance, regulatory compliance and digital sovereignty.
In this context, Whaller has chosen to integrate artificial intelligence directly into its collaborative platform with Whaller (IA)ssistant. The objective is not to multiply technological gimmicks, but to provide an AI capable of genuinely supporting teams in their daily work: structuring information, improving communication and turning discussions into actions.
The challenge of modern collaborative platforms
Collaborative platforms now play a central role in internal communication and project management. They bring together discussions, documents, decisions and tasks.
However, this centralisation also creates a well-known problem: information overload. Over time, teams find themselves dealing with:
- long discussions that are difficult to follow
- a large number of unread messages
- large documents that need to be analysed
- meetings whose decisions are not always clearly formalised
The result: a significant portion of working time is spent not on taking action, but on finding and structuring information. According to a McKinsey study, consultants spend on average 19% of their time searching for internal information. The integration of AI into collaborative platforms aims precisely to solve this issue.
An AI integrated at the heart of collaboration
Unlike some external AI assistants that operate in isolation, Whaller (IA)ssistant is directly integrated into the collaborative platform. This integration allows artificial intelligence to operate where teams actually work: in spheres, conversations, documents and meetings.
Whaller therefore stands out as the only French collaborative platform that integrates generative AI natively at the core of its product, without relying on a third-party interface.
Summarising information to save time
In collaborative environments, conversations can quickly become very long. Whaller (IA)ssistant allows users to:
- summarise an entire conversation in one click
- automatically synthesise unread messages within a sphere
- generate summaries of Word or PDF documents uploaded to the platform
These features provide immediate access to the key points of a discussion without having to read through the entire conversation. They are particularly useful after returning from holiday, when onboarding a new team member to a project, or when preparing for a meeting.
👉 Discover all the daily features of Whaller (IA)ssistant
Improving written communication within teams
The quality of written communication is a key factor in collaborative organisations. Whaller (IA)ssistant provides several tools directly accessible from the message editor:
- Automatic error correction: spelling, grammar and style
- Writing style improvement: for clearer and more impactful messages
- Response generation: short (~50 words) or long (~150 words) depending on the context
- FALC transformation (Easy-to-Read and Easy-to-Understand): making content accessible to people with disabilities, dyslexia or visual impairments
Turning discussions into concrete actions
In many organisations, decisions are made during conversations but are not always translated into formal actions. Whaller (IA)ssistant can analyse a discussion and automatically generate an associated task, which can then be edited and adjusted by users.
This feature transforms informal discussions into concrete actions through a simple sequence:
Discussion → Decision → Action
More efficient meetings with automatic meeting minutes
Meetings remain an essential part of collaborative work. However, they are often criticised for the time they generate afterwards: writing meeting minutes, distributing tasks and following up with absent participants.
Whaller (IA)ssistant includes a dedicated feature: automatic meeting minutes. When a video conference is organised within a Whaller sphere, the user simply starts the recording. At the end of the meeting, several elements are automatically generated:
- the meeting video replay
- the full transcription of the discussion
- a structured summary
This information is directly accessible within the sphere, allowing both participants and absent colleagues to quickly review the decisions taken. The meeting thus becomes a useful and shareable resource, rather than just a moment of discussion.
👉 Discover how automatic meeting minutes work
The MCP server: connecting AI to business workflows
One of the most distinctive elements of Whaller (IA)ssistant is the integration of a MCP server (Model Context Protocol). This protocol allows artificial intelligence to connect to the data and functionalities of the collaborative platform in real time.
In practice, the AI can access the organisation’s working context: messages, tasks, documents, calendars and discussions within spheres. It can then generate relevant and contextualised actions:
- producing a daily management report
- generating a meeting summary
- creating an internal monitoring newsletter fed by sphere content
- turning a discussion into an action within the platform
Unlike a generic AI assistant that answers isolated questions, the MCP server allows AI to act within the platform, embedded in the real workflows of teams. The connection relies on a secure OAuth authentication system, enabling administrators to maintain full control over access.
👉 Understanding Whaller’s MCP server: how it works and use cases
A sovereign, compliant and controlled AI
Integrating artificial intelligence into professional tools naturally raises questions regarding data security and governance. Whaller designed Whaller (IA)ssistant according to a Security by Design approach.
Organisations retain full control over:
- activation or deactivation of AI functionality by the administrator
- choice of the AI model used
- the ability to disable AI within sensitive spheres
- explicit user consent, compliant with the GDPR
Augmented collaboration, not replaced
The aim of Whaller (IA)ssistant is not to replace teams or make decisions on their behalf. AI acts as a collaboration assistant capable of structuring information, facilitating communication, automating certain repetitive tasks and improving the circulation of knowledge.
In an environment where information volumes continue to grow, these capabilities become a powerful lever for improving collective efficiency. Artificial intelligence does not replace human collaboration; it simply makes it more fluid, clearer and more productive.
FAQ – Artificial intelligence and collaborative platforms
What is Whaller (IA)ssistant?
Whaller (IA)ssistant is the generative artificial intelligence layer natively integrated into the Whaller collaborative platform. It enables users to summarise conversations, generate tasks, improve their messages, produce meeting minutes and much more directly within their work spheres.
Is Whaller (IA)ssistant GDPR compliant?
Yes. Whaller (IA)ssistant was designed according to GDPR principles, with explicit consent required from each user. If a user refuses, their personal data and message content are not transmitted to the AI. Administrators also retain full control over the activation of the feature.
Which AI models are available in Whaller?
Whaller offers two sovereign options: Mistral AI (hosted on mistral.ai) and open-source AI models (gpt-oss-120b, Llama 3.3 70b) operated and hosted by OVHcloud in France. The organisation administrator selects the model to be used.
What is the MCP server in Whaller?
The MCP server (Model Context Protocol) is a technology that allows AI to connect to Whaller platform data and functionalities in real time: messages, tasks, calendars and documents. The AI can therefore act directly within the platform and generate contextualised actions tailored to business workflows.
From which Whaller plan is (IA)ssistant available?
Whaller (IA)ssistant is available from the Business plan, with a one-month free trial. Activation is performed from the organisation configuration page by the administrator.
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