At Whaller, we know that managing files and digital resources is a key issue for our users, whether they are professionals or members of strategic organizations. With the redesign of the permissions system, we are taking a new step towards offering the perfect balance between simplicity, flexibility, and security.
A redesign designed for your collaborative needs
Imagine being able to share files or entire folders with external collaborators, while maintaining complete control over access and authorized actions. This is exactly what the new permissions system allows:
- Read and write access for all members of the default sphere: A simple solution to maximize team collaboration.
- Deletion reserved for administrators and owners: An additional layer of security to protect your sensitive files.
- Custom sharing: Define specific permissions (read, write, delete) for people, roles, groups, or even external spheres, without ever exposing your entire environment.
- ➕ You can now share an entire folder as read-only to another sphere, without granting access to the original sphere. It’s siloed collaboration, reimagined!
These developments transform collaboration by making information sharing more intuitive while strengthening confidentiality. For example, an HR department can now share an entire file with an external service provider without ever compromising the security of other internal resources.
Smoother navigation: zoom in on the new file viewer
No more going back and forth between different interfaces to access your shared files.
- The file and folder viewer now opens “in situ”: click on a link and you see the resource directly where you are — in the portal, a task, a message thread, or even the sphere calendar.
- Folders now benefit from a complete viewer: a clear, navigable, and fluid tree structure.
A considerable time saver for collaborative projects involving multiple departments or organizations.
Security and Traceability at the Heart of the Experience
Because security remains our priority, we have strengthened traceability for each resource:
An administrator can now check:
- Who accessed the file (read or download).
- Who modified it, and when.
- Which files are blocked for temporary modification.
This tracking ensures complete transparency and allows for rapid response to compliance needs or internal audits.
A constantly evolving system
2025 is off to a flying start with these major innovations. And this is just the beginning!
Some recent new features:
- Expanded Versioning: Now, all versions of a file are preserved, regardless of its type.
- Upload for Editing: Lock a file while it’s being edited to prevent conflicts or data overwriting.
- Simplified Updates: Easily upload a new version of a file while preserving its history.
These advancements demonstrate our commitment to simplifying users’ lives while providing them with tools that meet the most demanding requirements.
Why this redesign is important
These changes aren’t just technical. They respond to a growing demand for autonomy, security, and interoperability.
Do you want to share a file with another department, a partner organization, or a service provider, without exposing your entire workspace? It’s now possible, and secure.
This redesign is part of a broader vision: to offer every organization the ability to collaborate effectively, confidently, while maintaining complete control over its data.
Try these new features now and get ready to explore new ways to collaborate with Whaller.
Join us:To learn more about how Whaller can transform your organization’s digital collaboration, visit our website or contact us directly.
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